Legal Background and Requirements.
The Health and Safety at Work etc. Act, 1974, places a duty on employers that states they must supply their employees with the information necessary to carry out their duties safely. The school is legally responsible to provide advice, guidance and training for staff to be able to carry out their educational visits safely and employees must work within the requirements of their employer’s guidance. School staff, therefore, need to understand and follow the guidance of their School Visits Policy.
The Role of the Educational Visits Coordinator (EVC)
The role of the Educational Visits Coordinator is to:
- be responsible for the Establishment Visits Policy (e.g. OEAP Document 5.3b), either as the head of establishment, or on the behalf of the head of the establishment.
- support the head of establishment (and governors/employing body) as required with information, visits approval, and other decisions.
- ensure that Visit Leaders are trained to plan and carry out visits by the EVC, the Educational Visits Adviser, or approved alternative CPD training
- carry out refresher training/ briefings for Visit Leaders on at least an annual basis.
- assess competence of leaders and others on visits. This will commonly be done with reference to training, qualification, experience, observation, as well as the EVC’s professional opinion.
What are the Training Requirements?
All EVC’s should be formally trained with updated training every 3 years, they should also be responsible to provide Visit Leaders with annual training either formal or informal. Visit leader training can be in-house led by the EVC or by the Educational Visits Adviser. Any CPD Visits Training should be logged on the staff ‘profile’ on the EVOLVE system to keep records up to date.