Leave of Absence Requests

The Cost of an Absence

Every day an employee has off work has a cost – be it financial to provide cover; time to arrange cover or pick up work; or impact pupil learning or behaviour.  These effects need to be balanced with the benefits to employee engagement and wellbeing that flexible and compassionate management can bring.

Leave Discretion

While some time off provisions is statutory, there are many discretionary elements, including whether leave should be paid or unpaid. Having a clear policy and process for requesting leave helps to ensure a fair balance between the school’s needs and individual staff.

The critical issue is to be consistent and keep clear records of the decisions made and their rationale.

Manage Expectations

What can you expect from staff?

Requests should be submitted promptly and in writing. Of course, emergencies arise occasionally, but every effort should be made to notify the school as quickly as possible that time off is required. In these circumstances, decisions can be made over the phone, but be sure to follow up with a written record.

Granting Leave

There are a few points to consider before the decision is made:

  • the circumstances surrounding the request and the number of days requested
  • how many requests the employee has submitted and been granted in the previous 12 month period
  • their general attendance and absence record
  • how similar requests by other employees have been handled
  • whether and how the employee’s work can be covered
  • any impact on other aspects of the school’s operational effectiveness

See also: