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Benchmarks used: outsourced payroll ~ £7.44 per payslip (monthly cycle ≈ £89.28 per employee per year). In-house cost per employee is modelled from a £50,000 fully loaded payroll officer with 7,000 payslips per year and £30 software per employee. Breakeven guidance ~700 staff.

Your name

School or trust

Your role

Role salary is used only to estimate the value of leadership time reallocated.

Number of employees on payroll

Hours spent on payroll per month

Include prep, checks, queries, corrections and reporting time across the month.

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Outsourced cost per payslip

Payroll software per employee per year

Payroll officer fully loaded cost

Officer capacity payslips per year

Working hours per year for hourly rate

Outsourced vs in-house payroll?

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Direct savings

Payroll admin time saved

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