Please find below information for Admin users on how to delete comments from last year’s reports so they are blank for teachers to use this year, as well as some information to support setting up the reports for this year…
Deleting comments from last year’s reports – Admin users only
Did you export your reports to Word or print them last year?
No – Primary – You may want to export them now before deleting comments. It is worth noting that although the comments will be as they were last year, the Assessments in the ‘Effort and Attainment’ and ‘Other Subjects’ Tables, Curriculum Targets, and Attendance will be current so will not relate to the same time period as the teacher comments. You can either export them like this or, use Parent Report Options to remove these elements from the report, export each year group and then put them back for this year. Please contact the helpline (or email us so we can call you back) if you’d like someone to talk you through this.
EYFS – n/a unless you have current Reception children who had a nursery report, in which case all the information is current so it is too late to export them as they were.
To export reports to Word (a year group at a time makes sense – you might want to set up Year Group folders on your computer ready to save them into).
Click on Home > Pupil Selection to choose a year group
Primary Reports > Parents > Parent
Click on pupil and choose one so you can see what the reports look like (you may have removed some elements – see above)
Click on File > Export > Export Parent Report > Word – you can choose to export the whole cohort (which will be the year group you chose) and save them in a particular folder on your computer.
Yes – It is possible to permanently delete comments added to parent reports for EYFS and Primary Steps.
To do so ensure you are logged in as an Admin user and choose File – Options. Then click the Comments button in the School section.
Comments may be deleted for all year groups or specific year groups but not specific classes or filters.
*Important – Deleting comments is not reversible.*
Setting up Parent Reports for staff use for this year
Our Parent Reports have many options most of which must be chosen by an Admin user prior to the teaching staff adding in their comments. We have created guides, accessed from the links below, to help you to work through these options, along with some example reports for your reference.
Specific Guidance for the unusual circumstances in Summer 2020
Due to the unusual situation this year regarding school closures, we currently advise that you remove this section from the TT parent report and communicate this separately. Once we have a clear understanding of what information will come from your MIS when you do a contextual update, we may be able to suggest an alternative.
If you want to create and export your reports in the Summer Term (Sum1), but reflect the assessments entered in Spring 2…
The parent report will automatically show the most recent (Spr2) assessments but use the Sum1 Age Related Expectation (ARE).
However, there is flexibility…
In Parent Report Options (Admin users have access to this tab), you can choose to use ARE from previous term…
The Effort and Attainment table will show Spring 2 data, with the expectations of Spring 2,
Unfortunately, this setting doesn’t apply to the ‘Other Subjects’ attainment table. If you use this, the current ARE (Sum1/2) is applied.
Our suggestions would be;
Best solution – Use ‘Other subjects’ button in Parent Report Options to remove attainment from the table (just show effort grades) or turn off the whole table and don’t report on them in that way. You can, using the ‘Subjects’ button in Parent Report Options choose for these subjects to be main subjects which means they will appear as headings which can then be commented on by teachers.
If you really want to use the ‘Other Subjects’ table and are a confident TT user – we would advise you have a conversation with us so please give us a call.
Finally, you’ll probably want the date of the report to reflect the assessment period, for example 20th March, 2020. In Parent Report Options, click on ‘General’ and ‘Include custom date’, inserting your chosen date.
*NB: We highly recommend that reports are completed by teachers and exported by the end of Sum1 (31st May 2020) as after this, TT moves to Sum2 expectations and you can no longer make use of the previous half term ARE feature.
We are aware that this requires a bit of extra planning and thought but will be happy to support you setting up the report for this year.